Rules for Creating and Hosting Connects, Events, and Clubs

Creating and hosting connects, Events, and Clubs on Pacaya is a fantastic way to bring people together and share your passions. To ensure a positive and enjoyable experience for all participants, please follow these guidelines when creating and hosting:

For Creating and Hosting Connects:

• Accurate Information: Provide accurate details about the connect, including the date, time, location, and any requirements or costs. Ensure that your event description matches the actual experience.
• Safety First: Prioritize the safety and well-being of participants. When planning outdoor activities or adventures, consider factors like weather conditions and potential hazards.
• Clear Communication: Clearly communicate any requirements, expectations, and any special instructions to participants in advance. Promptly respond to questions or concerns from attendees.
• Inclusivity: Create a welcoming and inclusive environment where participants of all backgrounds and skill levels feel comfortable and encouraged to join.
• Event Capacity: Keep the number of participants within a manageable size to ensure a quality experience for everyone. If there are capacity limits, clearly state them in the event details.
• Timeliness: Start and end the connect as scheduled to respect participants’ time and commitments. Arrive at the meeting point on time.
• Respect Nature and Venues: If your connect involves outdoor activities, emphasize Leave No Trace principles and respect the environment and local regulations.
• Feedback and Improvement: Be open to constructive feedback from participants to improve future connects.

For Creating and Hosting Events:

• Detailed Information: Provide comprehensive details about the event, including the agenda, speakers, venue, date, and time.
• Registration: If required, set up a clear and efficient registration process for attendees. Make it easy for participants to sign up and access event materials.
• Accessibility: Ensure that the event venue is accessible to all participants, including those with disabilities.
• Moderation: If the event includes interactive features like chat or Q&A, have a moderation plan in place to address inappropriate content or behavior.
• Engagement: Encourage active participation and engagement from attendees through polls, discussions, and networking opportunities.
• Technical Support: Have technical support available to assist attendees with any issues they may encounter during the event.
• Respectful Behavior: Promote respectful behavior and interactions among attendees, speakers, and organizers.
• Feedback Loop: Collect feedback from event participants to improve future events and address any concerns.

For Creating and Hosting Clubs:

• Club Purpose: Clearly define the purpose and goals of the club. Ensure that it aligns with the interests and passions of potential members.
• Inclusive Membership: Welcome members of diverse backgrounds and interests who share a common passion related to the club’s theme.
• Active Leadership: Clubs should have active and engaged leaders who organize activities, encourage participation, and ensure a positive atmosphere.
• Regular Activities: Host regular club-related activities or discussions to keep members engaged and connected.
• Respectful Discussions: Encourage respectful and constructive discussions within the club. Avoid promoting harmful or discriminatory content.
• Accessibility: Make club activities accessible to all members, whether in-person or online.
• Transparency: Keep club members informed about upcoming activities, changes in leadership, and any important updates related to the club.
• Feedback Loop: Create opportunities for members to provide feedback and suggest activities or improvements for the club.

By following these rules and guidelines, you can create a welcoming and enjoyable experience for participants in connects, Events, and Clubs on Pacaya while fostering a sense of community and shared interests.